> ## Knowledge Base Index
> Fetch the complete knowledge base index at: https://docs.brainframe.com/sitemap.xml
> Use this file to discover available pages before exploring further.
> Pure-Markdown content can be obtained by appending a '.md' suffix to the content URLs listed in the sitemap (without the trailing slash).

# Archive Documents

# 📦 **Archive Documents**  

> **"Out of sight, but never lost."**  
> *Keep your audit trail intact while decluttering your workspace.*  

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## **1️⃣ Why Archive?**  

For **audit purposes**, documents in Brainframe cannot be permanently removed.  
Instead, you can **archive** them:  
* 📂 Removes them from the normal folder view.  
* 🕑 Preserves the **full history and traceability**.  
* 🔒 Ensures compliance with audit and regulatory requirements.  

![](https://storage.crisp.chat/users/helpdesk/website/-/3/f/2/6/3f26ce462760bc00/screenshot-2026-07-07-at-11012_pdk4rj.png =324xauto)

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## **2️⃣ Viewing Archived Documents**  
Need to access archived items again? You can easily bring them back into view:  

1. Open **Folder Management**.  
2. Go to **Folder Content → Columns Configuration**.  
3. Enable the option **Show archived files**.  

![](https://storage.crisp.chat/users/helpdesk/website/-/3/f/2/6/3f26ce462760bc00/screenshot-2026-07-07-at-11020_njnjok.png =776xauto)

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## **3️⃣ Best Practices**  
* 🗂 **Archive instead of delete** — preserves evidence for audits.  
* 🔍 **Enable “Show archived files”** when preparing for compliance reviews.  
* 🧩 **Use clear naming conventions** so archived items remain easy to identify.  

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### **🎯 Visual Checklist**  
* [x] Archive outdated documents  
* [x] Preserve full document history  
* [ ] Enable “Show archived files” before audits