> ## Knowledge Base Index
> Fetch the complete knowledge base index at: https://docs.brainframe.com/sitemap.xml
> Use this file to discover available pages before exploring further.
> Pure-Markdown content can be obtained by appending a '.md' suffix to the content URLs listed in the sitemap (without the trailing slash).

# Document Management

# 📂 **Document Management**

> Before reading this section, you can review [The Interface](https://docs.brainframe.com/en/article/the-interface-a107vf/) so you can navigate the Brainframe UI with ease.

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## **📜 Everything is a Document**

In Brainframe, our philosophy is simple:

* **Build on what users already know**  
* **Flexible enough to match your workflows**  
* **Reuse what you already have**  

That’s why we chose **Documents** and **Folders** as the foundation of our platform. This familiar structure means most users become proficient **25% faster** than with competing systems.

Because our platform is built on a **Document Management System**, almost everything you work with (except some tasks) will live somewhere in your folder hierarchy as a document — for example: 

* 📄 **Policies**
* 🛠 **Procedures**
* 💻 **Assets**
* ⚠ **Risks**
* 🚫 **Non-conformities**
* 🐞 **Vulnerabilities**
* 👥 **Employees**
* 🏢 **Suppliers**

In this section, we’ll focus on the **core features** of our document management system.

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## **🗂 Index of Features**

| Feature | Description |
| ---- |
| ✍️ **Creating Documents** | Add new documents directly in your folders. |
| ☁️ **Link to Cloud Services** | Connect with SharePoint, JIRA, and other services. |
| 📃 **Document View** | Manage document content. |
| 🔃 **Document Versioning** | Track and restore previous versions. |
| 👌 **Document Approvals** | Request and track approvals from stakeholders. |
| 🏷️ **Document Properties** | Add metadata such as owner, status, and tags. |
| 🔔 **Document Reminders** | Set automated reminders for deadlines. |
| 🗨️ **Document Comments & Activity** | Collaborate through comments and see activity logs. |
| ℹ️ **Notify External Contacts** | Share documents with people outside your organization. |
| 🚮 **Archive Documents** | Remove outdated documents from active view. |
| 📎 **Attachments** | Link supporting files to a document. |
| 🦾 **Document Types & Templates** | Use predefined structures for consistent and intuitive formatting. |
| 📥 **Bulk Document Import** | Upload multiple documents at once. |
| 🍪 **Breadcrumb Navigation** | Quickly navigate folder paths. |
| 📂 **Folder Management** | Create, rename, and organize folders. |
| 🔐 **Folder Permissions** | Control access rights for each folder. |
| 🧾 **Folder Content** | View and manage documents inside a folder. |
| 🔂 **Document Upload Requests** | Request documents from others directly into a folder. |
| ↔️ **Moving & Linking Documents** | Relocate or link documents between folders. |
| ⭐ **Starred Documents** | Bookmark frequently accessed documents. |
| ❓ **Document Questionnaires** | Attach forms for structured data collection. |
| ✏️ **Diagram Editor** | Create diagrams directly inside Brainframe. |
| 🖼️ **Website Snapshots** | Capture and store live web page snapshots. |

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