> ## Knowledge Base Index
> Fetch the complete knowledge base index at: https://docs.brainframe.com/sitemap.xml
> Use this file to discover available pages before exploring further.
> Pure-Markdown content can be obtained by appending a '.md' suffix to the content URLs listed in the sitemap (without the trailing slash).

# Folder Content

# 📂 **Folder Content**  
> **"Your central view of everything in a folder."**  
> *See, filter, and act on all documents—risks, policies, assets, and more.*  

---

## 1️⃣ Folder Content Overview  
The **Folder Content** section displays all documents in the selected folder, such as:  
* Assets  
* Risks  
* Policies  
* Procedures  
* Non-conformities  
* Meeting notes  

| 📌 Each document is displayed with quick filters, type indicators, and visual markers for age and approval stage.  

![](https://storage.crisp.chat/users/helpdesk/website/-/3/f/2/6/3f26ce462760bc00/6_zg7f9e.png =680xauto)
---

## 📂 Folder Content Actions  

Here’s what each element in the **Folder Content** view means:  

1. **Column Configuration** – Choose which columns to show (icon, title, modified date, created date, created by, starred items, archived/attached documents).  
2. **Document Type Filter** – Quickly filter documents by their type in the current folder.  
3. **Search** – Instantly find a specific document in the folder.  
4. **Document Type Icon** – Shows the icon in the color of its type category.  
        📌 *Hover over the icon to see the full document type name.*  
5. **Document Name & Age** – Shows the document title and, if enabled, an age indicator in front.  
6. **Actions Menu (three dots)** – Opens the document-specific menu with options to:  
   ① Ask AI questions about the document.  
   ② Link the document to other documents.  
   ③ Add/open a diagram view (e.g., attach a process flow to a Word file). Learn more about our [Diagram editor.](https://docs.brainframe.com/en/article/diagram-editor-1uo2aau/)  
   ④ [Link or move the document](https://docs.brainframe.com/en/article/moving-and-linking-folders-171yfzv/) to another folder.  
   ⑤ [Archive the document](https://docs.brainframe.com/en/article/archive-documents-1a9h4gz/).  
   ⑥ [Star the document](https://docs.brainframe.com/en/article/starred-documents-md0ztj/).  
   ⑦ Add to:  
    * A category of the [Document Distribution Module](https://docs.brainframe.com/en/article/document-distribution-1k2gqwz/).  
    * The [Asset Management Module](https://docs.brainframe.com/en/article/asset-management-16ofn81/) as a primary asset.  
    * The [SOA](https://docs.brainframe.com/en/article/compliance-requirements-1mq2uoa/) **requirement/maturity mapping** as a control.  
    * The [SOA](https://docs.brainframe.com/en/article/compliance-requirements-1mq2uoa/) **requirement/maturity mapping** as **evidence**.  
    * The [SOA](https://docs.brainframe.com/en/article/compliance-requirements-1mq2uoa/) **requirement/maturity mapping** as a **risk**.  
   ⑧ Perform an** [Objective Tracker (KPI)](https://docs.brainframe.com/en/article/objective-tracker-vk68w9/) reading**.  
   ⑨ Perform a** [Risk reading](https://docs.brainframe.com/en/article/risk-management-1a6eibz/) **on the selected document.  
7. **Age Tracker** – Hover to see exact age and status. (Configuration of thresholds and colors is explained in [Document Types & Templates)](https://docs.brainframe.com/en/article/document-types-templates-lssmkc/).  
8. **Approval Status Colors** – The background color of each row shows its workflow status:  
* ⚪ White – No approval workflow.  
* 🟠 Light Orange – Document not fully approved.  
* 🟢 Green – Document fully approved.  

| 📌 Documents in bold (like the two CAPA filenames in the example) are part of a process management workflow and included in a checklist.  

---

## 2️⃣ Best Practices  
* 📌 Use filters and search to keep large folders manageable.  
* 💡 Regularly check age indicators to ensure documents stay up to date.  ance.  
* ✅ Bold items indicate workflow integration—review these first during audits.  
---

### **🎯 Visual Checklist**    
* [x] Document type filter applied  
* [x] Search used to locate a key file  
* [ ] Age tracker reviewed for outdated items  
* [ ] Approval colors checked for pending reviews  
* [ ] Checklist items confirmed as up to date