> ## Knowledge Base Index
> Fetch the complete knowledge base index at: https://docs.brainframe.com/sitemap.xml
> Use this file to discover available pages before exploring further.
> Pure-Markdown content can be obtained by appending a '.md' suffix to the content URLs listed in the sitemap (without the trailing slash).

# Folder Management

# 🗂️ **Folder Management**  
> **"Organize smarter, not harder."**  
> *Manage folders, views, permissions, and notes—all in one place.*  

The **Folder Management** section in Brainframe allows you to create, manage, and customize folders and their contents. Add notes, configure views, set permissions, and decide how folder content is displayed.  

![](https://storage.crisp.chat/users/helpdesk/website/-/3/f/2/6/3f26ce462760bc00/7_1p8ejnf.png =786xauto)


## ① Folder Name & Views  
* **Folders** group documents and subfolders (e.g., *A.10.1 Cryptographic controls*).  
* **Folder Views** provide an additional optional organizational layer, allowing you to further structure your documents (e.g., *27001*).  
* **Add Views:** click the ➕ icon to create a new view.  
* **Switch Views:** hover over the folder view name to switch instantly. Folder content updates automatically.  

## ② Edit Folder  
Editing a folder lets you:  
1. **Rename** the folder or view  
2. Change the **status color**  
3. Configure **permissions**  
4. Set **default document properties**  

![](https://storage.crisp.chat/users/helpdesk/website/-/3/f/2/6/3f26ce462760bc00/image_2lkok7.png)
Possible folder statuses are pre-configured with the following, but can be customized to match your workflows:

![](https://storage.crisp.chat/users/helpdesk/website/-/3/f/2/6/3f26ce462760bc00/image-4_1ys27q2.png)

## ③ Folder Notes  
* Add a **free text description** to explain the folder’s purpose.  
* Notes are visible to all users with folder access.  
* **Convert to Note (7):** instantly turn the text into a document in the same folder.  

## ④ Folder Content Refresh  
* Refreshes the **current folder and subfolder hierarchy** without reloading the entire page.  
* Handy when collaborating with multiple users or after bulk imports.
## ⑤ Folder Content Columns  
Configure which columns are visible in the [folder content table](https://docs.brainframe.com/en/article/folder-content-1kmzsqt/). Options include:


![](https://storage.crisp.chat/users/helpdesk/website/-/3/f/2/6/3f26ce462760bc00/screenshot-2026-07-06-at-16093_110xhup.png =274xauto)



| 📌 Starred items always appear at the top and in your INBOX.  
## ⑥ Additional Folder Options  
From the folder management menu, you can:  
1. **(Sub) Folder Recent Changes** – See who changed what.  
2. **(Sub) Folder Statistics** – Open the [inventory overview](https://docs.brainframe.com/en/article/inventory-overview-1plbnmr/).  
3. **Link or Move Folder** – Reorganize or duplicate structure, explained in more details in[ Linking and moving](https://docs.brainframe.com/en/article/moving-and-linking-folders-171yfzv/) folders.
4. **Create Documents/Assets in Bulk** – quickly create multiple items at once (see [Bulk Document Import](https://docs.brainframe.com/en/article/bulk-document-import-12vfyj6/)).  
5. **Remove Current View from Folder** – Deletes the view.  
* If the folder isn’t linked elsewhere, its contents will also be deleted.  
* Removing the last view deletes the folder entirely.  

![](https://storage.crisp.chat/users/helpdesk/website/-/3/f/2/6/3f26ce462760bc00/screenshot-2026-07-06-at-16214_1q7jox5.png =522xauto)

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## Best Practices  
* 🔄 **Refresh regularly** after updates to keep your view accurate.  
* 🚨 **Double-check before deleting views**—removing the last one deletes the folder.  
* 📝 **Use notes for context** so everyone understands the folder’s purpose.  
* 📊 **Check statistics often** to keep track of folder activity and content.  
* 🗂️ **Use views for frameworks** (e.g., ISO, NIST) to keep documents organized.  

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### **🎯 Visual Checklist**  
* [x] Folder views created and switched  
* [x] Permissions configured  
* [ ] Folder notes added for clarity  
* [ ] Content columns tailored for team needs  
* [ ] Statistics and recent changes reviewed  
* [ ] Redundant views safely removed