📦 Archive Documents

"Out of sight, but never lost."
Keep your audit trail intact while decluttering your workspace.

1️⃣ Why Archive?

For audit purposes, documents in Brainframe cannot be permanently removed.

Instead, you can archive them:

• 📂 Removes them from the normal folder view.
• 🕑 Preserves the full history and traceability.
• 🔒 Ensures compliance with audit and regulatory requirements.

2️⃣ Viewing Archived Documents

Need to access archived items again? You can easily bring them back into view:

1. Open Folder Management.
2. Go to Folder Content → Columns Configuration.
3. Enable the option Show archived files.

3️⃣ Best Practices

• 🗂 Archive instead of delete — preserves evidence for audits.
• 🔍 Enable “Show archived files” when preparing for compliance reviews.
• 🧩 Use clear naming conventions so archived items remain easy to identify.

🎯 Quick Checklist

• [x] Archive outdated documents
• [x] Preserve full document history
• [ ] Enable “Show archived files” before audits

Updated on: 28/08/2025