📂 Moving and Linking to Folders

"One document, many places."
Update once—see changes everywhere.

1️⃣ Why Move or Link?

In Brainframe, a document can exist in multiple folders simultaneously.

• Update it once, and changes appear everywhere it’s linked.
• Simplify management of policies, risks, or assets that belong to more than one folder.

📌 This eliminates duplication and ensures consistency across your workspace.

2️⃣ Move and Link Documents

Moving and linking is done from the “Link or move item to other folder” option in the document action menu.

3️⃣ Options in the Move/Link Screen

1. Move to folder – Relocates the document to a new folder.
2. Link to folder – Creates a reference in another folder, while keeping the original.
3. Copy to workspace – Copies the document to a different workspace. Optionally mark it as a Master document so updates propagate across linked workspaces.

4. Target folder name – Type the destination folder in the current or target workspace.

4️⃣ Drag & Drop to Move

You can also drag and drop documents from the folder content view directly into another folder.

5️⃣ Moving and Linking Folders

Just like documents, entire folders can also be moved or linked.

• A folder can exist in multiple places within your hierarchy.
• Linked folders automatically include all linked documents inside.

6️⃣ Best Practices

• 📌 Use linking instead of copying to reduce version sprawl.
• 💡 Master documents are ideal for multi-workspace environments.
• 🗂️ Keep folder structures tidy—limit how many places one doc lives.
• 🔍 Use search to quickly find linked documents across folders.

🎯 Visual Checklist

• [x] Document linked to multiple folders
• [ ] Master document enabled for shared workspace
• [ ] Drag & drop used for reorganization

Updated on: 31/08/2025